Auxiliary and Business Services

Departmental Technology Purchases

Who Should Request Quotes?

Patriot Tech is George Mason University’s authorized source for departmental technology purchases. Faculty, staff, and departments can use this request process to obtain quotes for laptops, desktops, monitors, accessories, and other approved technology equipment.

I am a Student

Students purchasing technology for personal use should shop through the George Mason University Online Bookstore storefront.

I am a faculty/staff member

Faculty, staff, and academic or administrative departments can request quotes for business-use technology purchases funded by George Mason University departments.

Before You Submit

Hardware Standards

Departmental technology purchases should align with George Mason Information Technology Services (ITS) approved hardware standards whenever possible. Approved device families include:

  • Dell
  • Microsoft Surface
  • Apple

Requests outside of approved standards may require additional ITS review before a quote can be provided or fulfilled.

Apple Devices

Faculty, staff, and departmental Apple devices may require institutional device enrollment before delivery. To ensure proper configuration and deployment, Apple devices should be requested through this departmental quote process.

What Happens After Your Submit?

Step 1

Complete the Departmental Quote Request Form.

If you’re unsure which device to request or need a custom configuration, select “Other / Not Sure” on the form and provide details about your requirements. Additional coordination with ITS or other university stakeholders may be required for non-standard requests.

Step 2

Patriot Tech reviews your request and develops a quote based on current pricing and availability.

Step 3

You receive a quote for review and approval.

Step 4

Once approved, the order will be processed according to George Mason purchasing requirements.

  • Orders under $5,000 may be eligible for departmental P-Card processing.
  • Orders over $5,000 require a Purchase Order and Procurement approval before the order can be placed.

Included with Your Purchase

Warranty Coverage

Quotes will include the appropriate warranty coverage, including:

  • Manufacturer 3-year warranties where applicable
  • AppleCare options for Apple devices

Asset Tagging

Asset tagging will be included when supported by the manufacturer or distributor and coordinated with university requirements.

Important Information

  • Submitting a request does not place an order or reserve inventory.
  • Quotes are subject to pricing and availability at the time of ordering.
  • Manufacturer and distributor inventory levels may affect availability.
  • Return eligibility and exchange options vary by manufacturer and product type.
  • Warranty support is provided according to the applicable manufacturer warranty or AppleCare coverage.

Questions?

For assistance with departmental technology purchases, quote requests, order status, or special requirements, contact: [email protected].